AV Equipment Hire

There is a huge array of audio visual hire equipment to enhance any event. Whether it be a small meeting for ten board members or a company AGM expecting 1000 delegates the event can be enhanced in terms of professionalism and finish by using professional standard audio visual hire equipment.

Whatever your event simply complete the Audiorent.co.uk audio visual quote form and we will send your hire requirement details directly to audio visual hire companies who can cater for every AV aspect of your event and supply to the event location. The AV hire companies will then contact you with a comprehensive quote or to further discuss your requirements.

When organising any event that requires audio visual hire equipment you may wish to consider the following aspects:

Sound reinforcement - Use of a hire PA system to reinforce speech can be of benefit to even smaller events. This includes the use of hire radio microphones, hire lapel microphones and hire table top microphones.

Plasma screen hire - Hire plasma screens can provide a very professional finish when a video or IT display solution is required. Multiple units can be daisy chained together to cater for larger venues.

Data projector hire - Hire Data projectors are a versatile IT display option and there are hire projectors suitable for most venues. There is also a large variety of projector screens such as table top, rear projection and tripod screens available.

Lectern hire - Hire lecterns are available in many contemporary styles to suit any venue and ensure a highly professional appearance. They can also be supplied incorporating IT and display facilities. 
 
Stage and staging hire - Many companies can supply hire staging and stage sets in your corporate colours to ensure maximum impact at your event. Hire stages can be supplied with a carpetted finish, valances, stair units and disabled access ramps.
 
If you are still deciding on the best kind of audio visual equipment to suit your event, detailed below is further information on the kind of audio visual hire equipment that is currently widely available on the audio visual hire market.

Please click below to be taken directly to the area of AV hire equipment that you may be interested in.

Plasma screens

Plasma screens

 

Hire plasma screens offer a display solution that gives the ultimate professional finish to any event.

Not only do hire plasma screens display an unparalleled level of image quality but they also offer particular ease of use. Plasma screens are regularly available on the hire market and are recommended for a variety of events as an alternative to a data projector and projector screen.

The information below details some of the many benefits of hiring a plasma screen for your upcoming event.

High light level performance - Hire plasma screens perform well under the majority of  light conditions. Very bright light does not wash out the image on the screen and as a result the lighting conditions in your event venue do not necessarily have to be altered.

Wide viewing angles - Hire plasma screens have very wide viewing angles in both the horizontal and vertical plane. This feature ensures all memebers of the audience can see the displayed image irrespective of their position.

Size - Hire plasma screens tend to be very thin, down to 3.5 inches for some models, and this allows them to be installed in a wide variety of locations and positions. They are available in a variety of screen sizes between 42" and 103".

Mounting options - Plasmas can be wall mounted, hung from ceilings, trolley mounted or placed on a tabletop. Include information on your particular event and venue to allow plasma screen hire suppliers to recommend the most appropriate mounting option.  

Input options - Plasma screens allow for a versatile array of data inputs such as HDMI, VGA and RCA video connections. Plasma screens can also be supplied with matching speakers or a seperate PA system connection allowing audio output.

If you require a hire plasma screen for your event and are searching for quotes, complete the Audiorent.co.uk plasma screen hire quote service form and your requirements will be sent to plasma screen hire companies who can supply suitable hire plasma screens to your location.

When deciding on the best plasma screen to hire for your event, it is worthwhile being aware of the following information to assist your Audio Visual hire professional in recommending the most appropriate unit.

Size - Rental plasma screens are available between 42" and 103". Consider how many people will need to view the screen, the size of the venue and how you want it to be mounted before when choosing the most appropriate size.

Mounting options - Plasma screens can be mounted on trolley stands, table tops, within stage sets and walls. Consider how you wish your overall event to appear and discuss your event with hire professionals before deciding on your preferred mounting option.

Input type - Plasma screens generally have a number of inputs available for a variety of sources including VGA, video and SCART input sources. Include details of the input source you intend to use to allow rental specialists to supply a screen with suitable inputs.

Audio - Plasma screens can be supplied with fitted speakers for small audiences or can be connected to larger PA systems for more sizable audiences. Include details of any audio requirements you may have so your AV hire supplier can facillitate as necessary.

Access - Plasma screens are heavy and awkward to manoeuvre. Ensure that access into the venue is sufficient to allow easy installation of the equipment. This includes stairs and parking restrictions. Be prepared to budget for delivery and installation of the equipment.

Click here to go directly to the Audiorent.co.uk quote form from which your event details will be sent to suitable plasma screen hire companies who cater for your area.

Projectors

Data projectors

Hiring a data projector is one of the options available to cater for your IT display requirements.

There is a data projector suitable for any environment, from a small office meeting up to a large scale conference display and Audiorent.co.uk data projector hire quote service can send your projector hire requirement details to data projector hire companies who can cater for your location.

Data projectors display the following benefits when used as an IT or video display option:

Versatility - There is a huge range of data projectors available on the AV hire market to suit any event from small meetings to outdoor film screenings. Include details of your particular event on the Audiorent quote form to allow the best unit to be recommended

High quality image reproduction - Current data projectors reproduce high quality digital images with some models available with high definition display capabilities. This ensures that in the right conditions data projectors will produce images of the highest quality.

Unobtrusive - Depending on how they are mounted data projectors may not be as obtrusive as other display options. Rear projection capabilitites allow data projectors to be sited behind appropriate screens shielding them from view.

There are a number of aspects to consider when assessing the specification of hire data projectors and ensuring they are appropriate for your data projector hire requirements.

Brightness - The brightness of a hire data projector is measured in ANSI lumens starting between 1000 and 1500 lumens for a hire data projector suitable for simple office or boardroom use, which is generally more than enough assuming the rooms lights can be dimmed and there is little or no ambient light. For more brightly lit venues a more powerful hire data projector of between 2000 and 3000 lumens may be more suitable.

Resolution - Resolution describes the number of pixels the hire data projector is capable of projecting onto the screen. The higher the resolution the sharper the image appears on the screen. The majority of data projectors available on the rental market fall into one of two resolution categories - SVGA (800 x 600) and XGA (1024 x 768). Most computers and laptops are capable of transmitting both an SVGA and XGA signal.

Contrast ratio - The contrast ratio of a hire data projector describes its ability to block out the projection lamp light. This translates into the depth of the black parts of a projected image. Contrast ratio is expressed as a ratio between the brightest and darkest area of the image (e.g. 400:1). The greater the contrast ratio the sharper the image that is produced. If you require an image of particular sharpness then a contrast ratio of 400:1 or greater should be a considered.

Projector Screens

Floor screens

Floor screens have a neat, contemporary appearance and allow ease of installation.

The screen is housed in a floor mounted case from which the projection fabric is pulled up and supported with a rear mounted pole or scissor mechanism. This format results in excellent portability but limits floor mounted screens to front projection only.

Floor screens demonstrate the following features and benefits:

Collapsible and lightweight - Rental floor screens allow ease of transport and installation due to their lightweight nature and the fact that the screen fabric contracts into the floor mounted case.

Variable sizes - Collapsible floor screens are regularly available on the hire market in sizes up to 200cm wide. This makes them suitable for small to medium sized events such as meetings and small conferences.

Appearance - Hire floor mounted projection screens offer a neat, contemporary that is suitable for the majority of professional event venues. When completing the Audiorent.co.uk quote form include details of any projector screen requires you may have.

Tabletop screens

Table top screens are a highly portable display option that can be erected on tables.

They are therefore ideal for presentations being made to small groups at events such as company meetings and small scale seminars. Table top projection screens are lightweight and collapsible therefore making them ultra-portable. Table top projection screens are most commonly available in a front projection format.

Table top projection screens offer the following benefits:

Table top mounting - Ideal for meetings and presentations being made to an small audiences hire table top projection screens are easily positioned due to their lightweight and highly portable nature. They are also available in 4:3 format for video presentations.

Fastfold Portable Projection Screen

Fastfold projection screens are very commonly available on the audio visual hire market.

They have collapsible, metal frameworks and therefore allow for both a front and rear projection capability. Available with a total viewing area width of over four metres, fastfold screens are recommended for events being held in medium to large auditoriums.
Fastfold portable projection screens demonstrate the following features and benefits:

Wide size range - Hire fastfold projection screens are available in a wide variety of sizes up to 427cm x 320cm and are height adjustable to suit virtually any event venue. Be aware of the dimensions of your event venue to ensure you hire a suitably sized screen.

Easy transportation - Although when erect fastfold screens are available in sizes over 4 metres wide they are fully collapsible and fold into an easy to transport case. This makes them ideal for events to larger audiences being held in multiple venues.

Projector Screens

When using a hire data projector it is recommended you use a projector screen to ensure the projected image is of the highest possible quality.

Rental projector screens are available in a number of different styles and formats such as tripod screen, table-top and fastfold and as such there is a projector screen that is suitable for any type of event. Projector screens are also available in a variety of sizes that are suitable for any venue and can be hired with front or rear projection surfaces.

When deciding on the most appropriate projector screen to hire for your event the following considerations should be made:

Front projection - Front projection screens dictate that the projector is positioned in front of the screen and this may be an issue for events where there may not be room in the audience to effectively position the projector or where aesthetics are a consideration.

Rear projection - Rear projection screens allow the hire data projector to be positioned behind the screen. Be aware though that although the projector is behind the screen the distance it has to be positioned from the screen will be the same as frontal screens.

Size - Be aware of the height of the event venue when hiring a data projector screen. Take into account that a 6ft square tripod screen will have a total height of around 9ft when the stand is taken into account.

Tripod screens

Tripod screens are a traditional screen format commonly seen on the audio visual hire market.

Supported by three collapsible legs the screen is housed in a case from which it is pulled and secured on a rear support pole.As with floor mounted screens this allows for a high level of portability but the rear support pole restricts tripod screens to front projection only.

Tripod projection screen demonstrate the following features and benefits:

Collapsible and lightweight - Rental tripod projection screens allow ease of transport and installation due to their lightweight nature and the fact that the screen fabric contracts into the attached case.

Variable sizes - Tripod projection screens are regularly available on the hire market in sizes up to 2.5 metres wide. Both square and video formats are also available. This makes them suitable for small to medium sized events such as meetings and small conferences.

Lecterns

Lectern Hire

 

Hire lecterns are available to suit any venue or location. They can also be supplied to co-ordinate with corporate colours or styles. Lecterns are the main focal point for a conference event where a speaker is standing on stange presenting to an audience. As such the lectern must be appropriate to its surroundings and give the very best first impression to the watching audience. A hire lectern must also be suitable for use. If the presenter is using a laptop there must be sufficient space to comfortably accomodate this and any additional items that may be required. Lecterns can be hired with incorporated monitors to allow speakers to display their presentations without the use of a seperate laptop.

If you require a hire lectern for an upcoming event and require quotes, complete the Audiorent.co.uk lectern hire quote form and your requirements will be forwarded to lectern hire companies who can supply suitable equipment to your location.

Conference PA Systems

Hire PA systems suitable for conference events of up to 200 people

For events of up to 200 people a larger hire PA system is necessary to ensure the entire audience is able to hear the speaker. Ideally the PA system should be installed and configured in such a way so that no area of the venue is significantly or uncomfortably louder than another. As such a hire PA system with multiple pairs of speakers which can be positioned around the event venue is preferable. This kind of system will ensure even sound distribution across the venue.

For larger events a PA system with seperate mixing console and amplifiers may be necessary. The mixing console should have enough inputs to facilitate all the microphones and sound sources that you require.

Example of a PA system suitable for conference and public address events of up to 200 people:

4 x 10 or 12 inch PA speakers

4 x Speaker stands

1 x 10 channel passive mixing console

1 x Suitable power amplifier

All necessary cables and connectors

Overview

A hire PA system for a conference should have a very different effect than that for a live music event. A hire conference PA should relay the speakers voice with clarity and precision but should also sound very natural emphasising speech only as much as is necessary. The system used must also not impose on the venue or event. As much as is possible the hire speakers must be appropriate to the surroundings and the event.

Hire PA systems suitable for conference events of up to 100 people

For smaller conferences, meetings or seminars a PA system consisting of a pair of speakers and an active mixing console may be sufficient. The benefit of this kind of system is that they are easy to transport and install and generally simple to operate. Powered mixing consoles can have up to 18 input channels and are generally versatile enough to allow connection of a variety of sources such as microphones, laptops, MP3 players and DVD players.

Example of a PA system suitable for conference and public address events of up to 100 people:

2 x 10 or 12 inch PA speakers

2 x Speaker stands

1 x 10 channel powered mixing console

All necessary cables and connectors

Hire PA systems suitable for conference events of over 200 people

Due to the potential complexity of catering for larger events of over 200 people your requirements are best discussed in depth with PA and AV hire professionals. By completing the AVRent.co.uk conference PA system hire quote form with details of your event, your details will be sent to professional PA and AV hire companies who will then be in touch to further discuss your event.

Radio / Wireless Microphones

Overview

 

Radio systems offer the user freedom to move without the constraints of cabling. By using a radio system a presenter is allowed to speak in a more natural and relaxed fashion. Radio systems are available in a number of forms to suit any requirement including live music, conference events, public address and any other event where presenter freedom is required.  

Examples of commonly available radio systems are detailed below.

Hire handheld radio microphones

Handheld radio microphones are units held in the users hand, similar to a standard microphone but without the cable. The handset contains a radio transmitter and requires a battery. When switched on the handset tramsmits to a dedicated receiver unit which is positioned close to the mixing console.

When being used for conference or public address applications radio microphones are useful for on stage presenters who can move around without being constricted by cables but be aware that they have to be held close to the mouth when in use and may have to be stand mounted if the speaker is talking from a lectern. This may prove to be intrusive or aethetically displeasing. Radio microphones are ideal for audience based question and answer sessions as they can be moved around an audience with ease.

Handheld hire radio microphones are also ideal for vocalists and singers but if you intend to use a wireless microphone for this type of application be sure to hire a unit that can cope with high input levels without distorting. Discuss your particular requirements with your chosen AV hire supplier to ensure you receive the most suitable unit.

Hire radio lapel microphones

Hire radio lapel microphones are condenser microphones that clip onto a presenters tie or lapel. The microphone is then plugged into a small, battery powered transmitter unit which can be clipped onto the users belt or placed in a pocket. The beltpack transmits to the receiver unit that is positioned close to the mixing console. Hire radio lapel microphones allows a presenter to talk very naturally due to the highly unobtrusive nature of the clip on microphone. Radio lapel microphones can be highly sensitive and as such need to be set up correctly to ensure the best sound quality and reduction of the potential of feedback.

Hire Headset radio microphones

As with hire lapel microphones, hire headset radio microphones plug into a radio beltpack which transmits to a receiver positioned near the mixing console. Headset microphones are ideal for presentations where a speaker may be regularly turning their head or making exagerated movements. They are available as small skin colured units which clip over the users ear. These are ideal for theatre use due to their indistinct nature.

Also available are more robust hire headset microphones which firmly strap round the back of the users head. These are more suited to events where the speaker is making exagerated movements such as dancing demonstrations.

Desktop / Condenser Microphones

Overview

Hire desktop microphones are microphones that pick up speech from presenters seated at a table or standing behind a lectern.

Desktop microphones tend to be static, cabled units which can be clipped into small table top, gooseneck microphone stands. Hire desktop microphones are regularly deployed in pairs to ensure all speech from an individual presenter. Condenser microphones are generally diminutive in stature when compared to standard microphones as such they tend to be unintrusive and aesthetically pleasing.

Although high quality models reproduce excellent sound quality, condenser microphones can be particularly sensitive and prone to feedback when not operated by experienced sound engineers. Discuss your requirements with your chosen audio visual hire supplier and ensure you are comfortable with the operation of the equipment if opting for a dry hire rental.

Induction Loop Systems

Overview

An induction loop system allows hearing aid users to hear an audio source such as speech or music via a magnetic field transmitted through a loop of cable. Hearing aid users need to be positioned within the loop for the transmission to be effective. Portable hire induction loop systems are available on the audio visual hire market and are invaluable for public meetings or conferences where it is known hearing aid users will be attending.

When deciding on the best induction loop to hire for your event, it is worthwhile being aware of the following information to assist your Audio Visual hire professional in recommending the most appropriate unit.

Size - Inform your hire specialist of the shape and total area induction coverage required.
Source - Inform your hire specialist of signal source that will be received by the induction amp e.g. microphone.

The diagram to the right depicts the practical application of an induction loop system.

Staging

Event Stage Hire

 

Hire staging is available in numerous shapes, sizes and heights and can be configured to fit virtually any venue. Hire staging is generally modular in nature and so non-regular shaped stages can be installed. Hire staging can also be finished with casements and carpeting to fit in with the themes and decoration at the event venue. For stages over a certain height, stair units are recommended to allow easy and safe access. Ramps allowing wheelchair access can also be fitted.

When deciding on the best staging to hire for your event, it is worthwhile being aware of the following information to assist your Audio Visual hire professional in recommending the most appropriate staging equipment:

Size - Consider the size of the stage in relation to the dimensions of the event room and its required use. The stage should not be overbearing to the assembled audience but should provide sufficient space for the performers using it.

Position - Consider the location in which you intend to position the stage. Will it block any fire exits or thoroughfares and will it allow easy access for those that are required to use it during the event? Does it block any power points that may be required for use?

Access onto the stage - Hire stages can be supplied with stair units or disabled ramps  if required. Make considerations of the height of the stage and as such the potential angle of the access ramp and that this will take up more space than perhaps you first considered.

Access to the event room - Modular staging although transportable is still heavy and awkward to move. Ensure that your event room has sufficient access to allow the installation team the most comfortable and efficient load-in possible.

Finish - Do you require a carpeted finsh or a valance? There will be an additional charge for this service so ensure you account for this in your budget. The majority of staging hire suppliers will also stock lecterns and other stage furniture.

Audiorent.co.uk audio visual hire quote service can send your staging hire requirements to professional stage hire companies who specialise in supplying AV hire equipment for high end, corporate events. The standard of such events has risen dramatically in recent years, with the highest production level and professionalism being the very minimum expectation of event organisers. Audiorent.co.uk has some of the largest and most experienced staging and audio visual hire companies registered with our service and by completing our quote form your stage hire requirements will be sent to the most suitable companies to cater for your needs.

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