Audio Visual Hire – The opportunity to make a real impact
16 April 2010
Keywords: AV, hire, audio, visual, conference, corporate, event, PA, system, lectern, plasma, screen, display
Using a professional audio visual hire company can be the difference between a sub-standard corporate event and an event that makes a real impact in your customers, staff and competitors. This article details some of the benefits of using a professional AV hire company when running a high level corporate event as well as some of the aspects of your event you need to be aware of when discussing your event requirements with your chosen AV hire professional.
A corporate event, whether it is an AGM, conference, award ceremony or seminar, is your opportunity to promote your business and show it in its best light to employees, competitors and most importantly potential and current customers. And as such it is worth putting thought into the presentation of your event and this includes the audio visual elements.
Your content may be perfect but if its presentation is compromised by poor sound quality or dull displays this will reduce or entirely nullify the desired impact. With this in mind and whatever your size or type of event it is always worth talking to a professional AV hire company to see how they can potentially improve your event with professional standard audio visual hire equipment.
Hire PA systems can be tricky to install and operate and a system of poor quality can be more trouble than its worth. By hiring a PA system from a professional AV hire company you can be safe in the knowledge that the equipment you use is of a professional standard and if required you can have it delivered, installed and operated by an experienced and expert engineer. This takes the pressure off you as an event organiser of having to concern yourself with factors such as this that are not in your area of expertise and that you’d rather not spend your valuable time with. An AV hire company will also ensure you have the right equipment for the job assuming you give them all the necessary event details. To design a suitable PA system a hire company needs to know at the very least the following event details:
• The size of the venue
• The number of people expected at the event and how they will be seated – e.g. theatre style
• or around tables
• What the system is to be used for – e.g. speech, music playback, live music
• How your presenters will be addressing the audience – e.g. standing up at a lectern, from behind a table, moving around a stage
• If there are any issues with getting the equipment into the venue – e.g. stairs, parking restrictions, time restrictions
• The timing of the event including the load in time, event start and finish time and load out time
From this an AV hire company can ensure the hire sound system is of sufficient size to cater for the audience in the event room, that you have the correct microphones to do the job and that they have enough staff to get the equipment into the venue.
With regard to display options an audio visual hire company can supply a selection of equipment with which to best display your company information.
Plasma screens are a popular addition to many events and have the clarity and design to display a truly professional finish. Hire plasma screens are flexible enough to display powerpoint presentations from laptops and video from DVD players and can multiple screens can be daisy chained together to cater for an entire room. Plasma screens are available between 42” and 103” so there is one available to suit any size venue. For larger displays a hire data projector and projector screen may be required. Data projectors are capable of producing sizable and high quality images but they vary in specification. Data projectors vary in brightness with lower brightness units not being suitable for use in rooms with high natural light levels. As such it is worth discussing your requirements with an AV hire professional who can recommend the most suitable data projector for the job. Considerations when hiring a data projector include:
• The ambient light levels in the room
• The size of image required
• Where the data projector is to be positioned
• The size of screen required and whether it will fit in the room
A professional audio visual hire company is the best way to ensure your event runs smoothly and has the desired result in terms of the AV side of things. Professional AV hire companies will have the necessary experience and expertise to make your event a success – in terms of the AV anyway!
Also now available are companies such as http://www.audiorent.co.uk/ and http://www.avrent.co.uk/ that allow corporate audio visual hire customers to input details of their event into an on-line quote form which is then sent to suitable AV hire companies who can cater for your particular hire requirements in your specific location. These AV rental companies will then contact you with quotes allowing you to decide on the most suitable company for your event in terms of price, equipment and service without having to make numerous phone calls or waste valuable time sending separate e-mails to individual companies.
http://www.audiorent.co.uk/ and http://www.avrent.co.uk/ are the UK's first audio visual hire comparison web sites. By completing a single on-line quote form AV hire customers have their event details automatically sent to suitable audio visual rental companies. Customers will then be contacted directly by AV hire companies with quotes or to further discuss their hire requirements.
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